Human Resources Assistant (Part-Time)

You will be most successful in this position if:

• Have experience working in a fast-paced administrative environment.
• Have experience building systems and processes, with the ability to create related documentation and trainings for the systems/processes.
• Can quickly adapt to new practices and procedures
• You have experience with and enjoy working with CRM or other data management systems.

Additionally, you will be prepared to take on this role if you have following experience, abilities, commitments, and skills:

Committed to:

• Advancing racial equity and social justice in conducting your work.
• Building trust, credibility, and collaborative relationships with colleagues and candidates. 
• Creating an environment that supports and empowers colleagues.

Skilled in:

• Detail oriented work, including building and/or tracking processes.
• Supporting several complex projects simultaneously, often in a deadline-oriented environment requiring creative and flexible solutions.
• Communications, ethics, and problem solving.
• Microsoft applications including, Word, Excel, OneDrive, Teams.
• Salesforce or similar CRM.

Have the ability to:

• In support of the HR Manager, research and synthesize Human Resources related policies and procedures including local, state, federal employment laws.
• Initiate and drive continuous process improvement, focusing on aligning practices and ensure consistency and efficiency.
• Support the needs of 4Culture staff, hiring panel members, and job applicants in an effective and professional manner.
• Maintain the integrity of all HR issues, data, and employee information in a confidential manner.

Supervisory responsibilities:

This position has no supervisory responsibilities but may occasionally oversee interns/volunteers.

Job Responsibilities:

Provide support to Human Resources Manager through:

Benefits and Onboarding 

• Upload benefit documents in online portals, and physically mail documents.
• Support collaboration between IT, Finance, Communications, and Human Resources.
• Support HR manager with onboarding and/or offboarding.
• Track and physically mail benefit paperwork when needed.

Talent Acquisition support 

• Build job applications in Soapbox and WordPress (training provided).
• Researching and posting jobs to external websites and job boards.
• Perform Reference Checks for finalist candidates.
• Supporting Hiring Managers and Hiring Panelist with recruitment processes.
• Respond to inquiries from the public related to job postings.

Administrative and Clerical 

• Managing general Human Resources email inbox.
• Downloading and filing digital HR, coordinating with Finance if applicable.
• Tracking, cataloging, and coordination of scheduling professional development opportunities for staff.
• Support Well-being initiative work (including weekly scheduling & management of office food orders, and tracking quarterly reimbursement requests.
• Supporting the HR manager with physical and virtual document retention.
• Maintain Employee Records (hard copy and digital) with accuracy and attention to detail.
• Updating staff information in benefit portals

NOTE: this position has no payroll or accounting responsibilities

4Culture leadership has the right to assign or reassign duties and responsibilities to this job at any time to ensure the success of the organization.

Minimum Qualifications:

We are looking for candidates that can demonstrate they have the skills listed above through a combination of their work, education, and life experience as demonstrated in their resume, and cover letter.

• Educational background in Human Resources, Administration, or related field OR 2 years of Human Resources administrative experience OR Candidates that can demonstrate they have the skills listed above through a combination of their work, education, and life experience as demonstrated in their resume, and cover letter.
• Proficiency in Teams and Microsoft Office 365 including Outlook, Word, PowerPoint, Excel.
• Experience with a CRM, HRIS, HCM, software or platforms.

Desired Qualifications

• Advanced skills with Microsoft Office 365 including Outlook, Word, Excel

Work Environment

• Position works a 30-hour work week
• This position is hybrid; onsite hours will be held at 4Culture Office in Pioneer Square
• Alternative work arrangements may be considered and will be based on operational needs at the discretion of the HR Manager
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The perks of working at 4Culture include:

A 37.5 work week, flex schedule 12 paid vacation days annually, with additional paid vacation accrual after 5 years of service 12 days of paid Holiday (including Juneteenth and Indigenous Peoples’ Day) Sick leave and 12 weeks of paid Family and Medical Leave after working over 1 year at 4Culture; access to a lactation room. Orca transit card Attractive comprehensive health insurance package consisting of medical, dental, vision, and basic life and long-term disability insurance for employees.